To coordinate and carry out a variety of key administrative functions for the Baird Health & Counseling Center, involving project management and independent decision-making. Generally reports to a director.
- Plan, coordinate, and carry out operational activities related to the department/program's primary functions.
- Serve as liaison between department/program and its constituencies, serving as its representative in the absence of director. Communicate with students, faculty, staff, community members, organizations, parents, Trustees, alumni, vendors, and/or other key internal and/or external department constituency: present information on department programs; explain, interpret and enforce standard policies and procedures; process special requests; discuss, investigate and resolve problems, referring to supervisor and advising on appropriate action to be taken as necessary.
- Develop and/or assist in development of (write, design, draft, edit, etc.) various written documents related to the department/program's functions, such as policy and procedure manuals, instructional materials, marketing materials, etc.
- Confer regularly with immediate supervisor, department/college personnel, and relevant outside organizations/individuals to plan, coordinate, and evaluate programs, projects, activities, and policies, and to exchange information, resolve problems.
- Organize and coordinate various department activities/events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion.
- Participate in key departmental planning activities related to assigned functions, with a focus on: compiling background information/data needed for planning purposes; drafting outlines, policies, procedures, schedules, forms, related instructional/promotional material; coordinating the implementation of new program plans or operating policies/procedures/schedules.
- Perform regular support duties for supervising faculty or administrators: answer phones and perform associated reception tasks; generate correspondence and keep departmental records using computerized and manual methods; order office supplies; maintain appointment calendars; screen and distribute mail; photocopy; set up meetings.
- Assist in designing, implementing and maintaining departmental filing, record-keeping systems, including computer applications. Monitor expenditures and process budget documents.
- Assure timely and accurate completion/review of documents by department/College personnel, students, parents, and/or individuals outside of the College.
- Plan and prepare a variety of regular and special reports related to assigned functions, involving background research, compiling and analysis of data from a variety of sources.
- Perform other specialized/technical tasks related to assigned functions.
- Associate's degree in an appropriate discipline, or equivalent experience.
- Three to five years of related technical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Office management and general clerical skills, including computer application and record keeping skills.
- Planning, administrative, and organizational skills, research, writing, and basic math skills.
- Previous experience in organizing and maintaining moderately complex filing and record keeping systems, including significant experience with computerized information systems.
- General understanding of higher education and/or non-profit organizational structure and administrative operations.
- Demonstrated ability to deal effectively with a wide variety of individuals inside and outside of the College.
- Physical demands of routine office environment.
- May require occasional non-standard scheduling in order to coordinate/attend departmental events and program.
E-mail your cover letter and résumé to CSCjobs@colby-sawyer.edu or stop by the Human Resources office in Colgate Hall room 230 to complete an application.
Colby-Sawyer College is committed to being an inclusive and diverse campus community, which celebrates multiple perspectives. Under institutional policy, as well as under state and federal law (including Title IX of the Education Amendments of 1972 and the Age Discrimination Act), Colby-Sawyer College does not discriminate in its hiring or employment practices or its admission practices on the basis of gender, race or ethnicity, color, national origin, religion, age, mental or physical disability, family or marital status, sexual orientation, veteran status, genetic information, or gender identity.