Performs/manages a wide variety of key administrative functions to support the work of the dean and faculty of three academic departments within the School of Business and Social Sciences while facilitating effective and positive working relationships between the departments and all other college constituencies.
- Manages budgets
- Maintains budget spreadsheets and reconciles them to Financial Services records
- Tracks finances and creates reimbursements
- Conducts research for new and replacement equipment/supplies
- Manages school credit cards
- Orders office supplies, supplies for laboratories, supplies for courses using electronic purchasing system
- Processes invoices
- Troubleshoots for, coordinates maintenance of, and orders supplies for copiers in Colgate and elsewhere as needed
- Makes reservations for rooms and vans
- Picks up and distributes mail
- Coordinates the upkeep /maintenance of academic areas/buildings
- Assists with assigning office space for full time and adjunct faculty (facilitates keys and phone numbers)
- Updates websites for academic areas
- Provides clerical support for program reviews, search committees, text book adoptions
- Coordinates/assists in special events, such as: Exercise and Sport Sciences & Athletics Symposium
- Maintains e-mail distribution lists
- Processes Independent Service Contracts for guest speakers, etc.
- Assists with departmental promotional materials for events such as Open House
- Collects and posts all school syllabi to archive site
- Manages work study students
- Coordinates meetings and scheduling for the School of Business and Social Sciences
Knowledge, Skills, and Abilities
- Ability to multi-task and be flexible
- Demonstrated knowledge of Microsoft Software (Word, Excel, PowerPoint, Publisher, etc.), Qualtrics, Management Reporter, WrightExpress, CashNet, Purchasing
- Consistent attention to detail
- High level of verbal and written communication skills
- Strong organizational skills
- Ability to maintain confidentiality and appropriately manage sensitive information
Credentials, Education, and Experience
- Associates degree in an appropriate discipline or equivalent experience
- Three to five years of related technical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Office management and general clerical skills, including computer application and record keeping skills.
- Planning, administrative and organization skills, research, writing, and basic math skills.
- Previous experience in organizing and maintaining complex filing and record keeping systems.
- General understanding of higher education organization structure and administrative operations.
- Demonstrated ability to deal effectively with a wide variety of individuals inside and outside the college, including professional tact and diplomacy.
- Physical demands of routine office environment.
- May require occasional nonstandard scheduling or other to coordinate /attend departmental events and programs.
E-mail your cover letter and résumé to CSCjobs@colby-sawyer.edu or stop by the Human Resources office in Colgate Hall room 230 to complete an application.
Colby-Sawyer College is committed to being an inclusive and diverse campus community, which celebrates multiple perspectives. Under institutional policy, as well as under state and federal law (including Title IX of the Education Amendments of 1972 and the Age Discrimination Act), Colby-Sawyer College does not discriminate in its hiring or employment practices or its admission practices on the basis of gender, race or ethnicity, color, national origin, religion, age, mental or physical disability, family or marital status, sexual orientation, veteran status, genetic information, or gender identity.