Refunds will be issued on a credit balance statement only. All requests for refunds must be submitted in writing to the Financial Services Office. Refunds will be handled through the Accounts Payable office at the college. Please allow 2 weeks from date of request for processing. To request a refund check, submit a refund check request form.
Loan and Scholarship Checks
Loan and outside scholarship checks that are co-payable to the student and the college will be credited to the student's account. No refund will be made until such time as the student's account shows a credit balance. Students are advised to plan living and book expenses accordingly.
Tuition, Room, and Board Refunds for Withdrawal
If a student withdraws during the semester, the college will calculate a refund based on both college policy and federal law. The following information should be used as a guideline. To determine the refund on your individual college bill, please contact the Financial Services Office. The refund of the college's institutional grants and tuition, room and board will be based on the following.
Withdrawal Policy Sessions 001 and 011
| Time of Withdrawal/Leave of Absence | Refund Due |
|---|---|
| Prior to the first day of classes | 100% |
| During the first 2 weeks of classes | 80% |
| During the third week of classes | 60% |
| During the fourth week of classes | 40% |
| During the fifth week of classes | 20% |
| After the fifth week of classes | 0 |
Withdrawal Policy Sessions 201, 202 and 021
If a student withdraws during the session, the college will calculate a refund based on both college policy and federal law. The following information should be used as a guideline. To determine the refund on your individual college bill, please contact the Financial Services Office.
Time of Withdrawal /Leave of Absence Refund Due
- Prior to the 1st day of classes: 100%
- Through 1st week of session start date: 90%
- If you withdraw after the first week of class, you will be responsible for 100% of the cost
The registrar’s Office will determine the official date of withdrawal or leave of absences.
No refunds for tuition, fees, or housing are given for administrative withdrawals such as, but not limited to, disciplinary action that results in the suspension or expulsion of a student.
Tuition Refund Insurance
GradGuard™ is an optional insurance program to help refund tuition, fees, and room/board charges, up to the annual policy limits, if a student is unable to complete the semester due to medical reasons. This insurance program complements and enhances Colby-Sawyer's refund policy, allowing students to receive up to 100% refund for a covered medical withdrawal.
For more information visit GradGuard.com/tuition/colby-sawyer or call 866.724.4384.
Federal Law
When a student who was disbursed federal financial aid withdraws from the college during the semester, the college is required to calculate if any portion of the student's federal aid must be returned back to the federal program from which it was disbursed. This may mean that the student will now owe the college money. Students are strongly urged to contact the Financial Services Office before they withdraw.