COVID-19 Safety Commitment

Guest Policy

The purpose of the guest policy is to enable students and residents to host visitors for academic or social purposes. Visitation can occur under the following circumstances.

Definitions

  • A “non-CSC student guest” is defined as any non-student visiting a student on college owned or leased property.
  • A “CSC student guest” is any Colby-Sawyer student not assigned by the college to the specific room in question or a Colby-Sawyer student not living in college-provided housing.
  • A “host” is defined as any enrolled Colby-Sawyer College student.
  • The “college campus” is defined as all grounds, buildings, facilities, and other real estate and property owned, leased, or under the control and jurisdiction of the college.

Policy Regarding Hosting CSC Student Guests on College Campus

  • *CSC student guests are permitted to host CSC student guests with the permission of their roommates. Student ID card access is limited to their assigned residence halls. Students wishing to visit other residence halls must coordinate with their student host(s) who will provide access to their building.

    *Remote student learners (students who have received approval from the Academic Affairs Coordinator to complete their studies remotely) MAY NOT enter the residence halls or be hosted as a “student guest”. [see: Residential, Remote, Commuter, Hybrid, Student Learners Definitions and Expectations of Student Learners]

  • CSC student guests will be permitted to stay overnight in a CSC residential student’s room. To do so, the student guest must complete a CSC Student Guest Registration Form. The CSC Student Guest Registration Form must be signed by all roommates authorizing the CSC student guest to stay overnight. Forms without all of the roommate’s signatures will not be accepted. The completed form must be submitted to Campus Safety prior to the CSC student guest visiting the room, and no later than the start of quiet hours (Sunday-Thursday, 10 p.m.; Friday and Saturday, 1 a.m.). The total number of student guests and residents may not exceed the room occupancy posted for that space.
  • It is the right of every student to have privacy in their assigned room at any time. No student should at any time feel obligated to relinquish that right. Use of a student room for visitation should be with the mutual agreement of all roommates.
  • Any roommate has the right to disapprove of any guest. It is the right of any resident of a room to ask a guest to leave. Students should seek Residential Education staff or Campus Safety assistance if the host of a guest refuses to comply with the student's request or if the guest refuses to leave when requested.
  • In the interest of preserving privacy, students entertaining CSC student guests in their rooms may be expected to move to, or meet in common areas with their visitors.
  • All residents of a room are responsible for activity taking place or property stored in that room, whether or not the residents are present. It is essential that students lock their doors when they leave their rooms.
  • Any residents of residence halls or college houses with concerns about the CSC student guest should first contact an RA or area coordinator. If residents need further assistance, they should visit the Student Development office, Ware Student Center, Room 102, during regular business hours (Monday-Friday, 8 a.m. to 5 p.m.) or Campus Safety.

Policy Regarding Hosting Non-CSC Student Guests on College Campus

*Non-CSC guests/visitors are restricted from entering any residential building or space unless the CSC student and non-CSC guest/visitor has received an exception to enter the facility (i.e.: authorized student move-in/move-out, etc.).

  • Students will be permitted to host two non-CSC student guests on campus at a time, during the hours between sunrise and sunset. Non-CSC student guests may not enter residence halls at any time, unless *previously authorized to do so (i.e.: student move-in, move-out, special exception. etc.)
  • Upon arrival to campus, non-CSC student guests must report to the Campus Safety office, where they will take their temperature and answer health screening questions. Non-CSC student guests who have a temperature of 100 degrees or above or answer yes to any of the health screening questions must leave campus immediately.
  • Non-CSC student guests who do not have a temperature and answer no to health screening questions will be allowed to register as a non-CSC student guest. To register, the non-CSC student guest, accompanied by the host, must provide valid photo identification and a completed Non-CSC Student Guest Registration Form.
  • Non-CSC student guests are required to show valid photo identification and an approved Non-CSC Student Guest Registration Form to college personnel upon request. Non-CSC student guests without valid photo identification will not be registered. Non-CSC student guests must be accompanied at all times by the host that signed their registration form.
  • College officials, including Residential Education staff and Campus Safety personnel, have the right to revoke guest pass privileges and/or evict guests from college property at any time if, in their judgment, the behavior of the guest warrants such action, or if the non-CSC student guest has not been properly registered. Individuals not properly registered will be processed under the college’s Trespass Policy and will most likely be banned from campus. Violations of local, state or federal law will likely result in law enforcement involvement.

*Non-CSC guests/visitors are restricted from entering any residential building or space unless the CSC student and non-CSC guest/visitor has received an exception to enter the facility (i.e.: authorized student move-in/move-out, etc.).

  • To seek an exception the CSC student must request permission through the Department of Residential Education by emailing residential@colby-sawyer.edu. Requests will only be reviewed Monday-Friday, between 8am-5pm. If an exception is granted, the CSC student must retain possession of the approval email and provide it to Colby-Sawyer staff members if/when requested.
  • Students alleged to have violated this college policy and/or expectations will be referred to the Department of Citizenship Education for resolution. Student(s) who are found to be responsible for violating this policy will likely be asked to depart campus and complete the term remotely. During such time, students will be restricted from campus and college sponsored events. Please note: No refunds for tuition, fees, or room and board are given for violations of the Code and/or other student conduct/disciplinary matters.

See the Colby-Sawyer Trespass Policy

Policy Regarding Guest Responsibility

Colby-Sawyer College students are responsible at all times for the behavior and property of their guests (non-student and student). Hosts are also responsible for ensuring their guests (non-student and student) are familiar with and observe the Code of Community Responsibility. The host of a guest (non-student and student) who violates the Code of Community Responsibility may be charged with any conduct violation(s) committed by their guest (non-student and student). The host of a non-student guest will also be deemed to be in violation of this policy if they fail to properly register that non-student or for failing to accompany that non-student guest while the guest is on campus.